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2019 DEMA Pubic Policy Committee Application

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  • You must be a current DEMA member to join a committee. Once approved to sit on the committee, committee members should follow approved attendance procedures.
  • All Committee discussions are confidential until such time as a position has been recommended to the DEMA Board and the DEMA Board accepts the recommendation.
  • If application is accepted to the Committee you will be required to sign a Confidentiality Statement and a Declaration of Conflict of Interest Statement, and must agree to the terms of serving on the Committee prior to your first meeting.

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  • Attendance: Committee members are expected to regularly attend pre-scheduled meetings. Regular attendance is critical to ensure that each committee is able to perform their responsibilities and to ensure members have a strong knowledge and good grasp of committee activities, policies and decision-making processes. Attendance is also required so that the Committee has a quorum for decision-making.  Therefore, if a member is unable to attend two pre-scheduled meetings they may be automatically removed from the committee.
  • Service: Committee service is for DEMA’s fiscal year, beginning January 1 and ending December 31. 
  • Operational Guidelines: Committee Guidelines and policies are established to support the strong operations of each committee.
  • Meeting Schedules: Where possible committees should develop a calendar of scheduled meetings at the beginning of each year (DEMA’s operational cycle begins on January 1).  A conference call or similar meeting to set the days and times of each pre-scheduled meeting is recommended.  Outlook reminders and other electronic calendar scheduling methods are recommended.
    • Due to the nature of DEMA’s membership structure, most meetings will utilize conference calling or a similar method to conduct meetings.  Occasionally face-to-face meetings may be conducted.
    • The committee must be ready to act on short notice due to the nature of the subject matter. Members should make every effort to attend meetings called on short notice.  As noted below, a quorum should be established in order to vote on recommendations for actions.
  • Quorum: The committee operates under Roberts Rules of Order. This means that a majority of members is required to take action (make motions for recommendations, approve minutes, approve recommendations for policies, etc.).
  • Evaluation: The committee shall review and formally evaluate the committee’s activities at least once each year. Suggestions and recommendations that have consensus should be incorporated for the following year’s committee. Suggestions with specific budget or resource impact require Board approval.


Applications will be reviewed by the Committee Chair and DEMA Staff.  Recommendations from both the Committee Chair and staff will be made to the Board for member approval.  The Board of Directors approves new Committee members.

I confirm:
*The information submitted on this form is complete and true.
*My understanding that submitting this form does not guarantee appointment to the committee at this time.

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